Setting up an Out of Office (OOF) message in Office 365 is a straightforward process that can help ensure that your colleagues and contacts are aware of your unavailability. In this guide, we will walk you through the steps to set up an OOF message in various Office 365 solutions, including Outlook Web App (OWA), Outlook Desktop, and Outlook for Mac in USA.
Before you begin, please note that the availability of certain features may vary depending on your organization’s Office 365 subscription and settings. Ensure you have the necessary permissions to configure OOF messages for your mailbox.
Setting up an Out of Office message in Outlook Web App (OWA):
Outlook Web App (OWA) is a web-based email client that allows you to access your Office 365 mailbox through a web browser.
Step 1: Log in to Outlook Web App (OWA)
Open your web browser and navigate to the OWA login page.
Enter your Office 365 email address and password to log in.
Step 2: Access the Out of Office settings
Once logged in, click on the “Settings” icon (gear-shaped) located in the upper-right corner of the OWA interface.
In the settings menu, select “View all Outlook settings” at the bottom.
Step 3: Configure the Out of Office settings
In the settings page, select “Mail” from the left-hand menu.
Under the “Automatic replies” section, toggle the switch to turn on automatic replies.
Set the date range during which you’ll be out of the office by specifying a start and end date.
You can also set different messages for inside your organization and external contacts. To do this, click on “Send replies only to my organization” and “Send replies outside my organization,” respectively.
Enter your Out of Office message in the provided text box. This message will be sent as an automatic reply to incoming emails.
Optionally, you can choose to send automatic replies to people in your contact list only by selecting “Send replies only to contacts.”
Step 4: Save your Out of Office settings
After configuring your Ou